Assistant accounts and office manager

Depuis plus de 20 ans, nous sommes aux côtés de managers, de comités de direction et de cadres en transition.

Leurs réussites sont nos plus belles fiertés : des carrières qui font sens, des collaborateurs heureux et épanouis, des anciens candidats qui deviennent des clients ou encore des transitions professionnelles accompagnées et réussies !

Join a leading legal consultancy based in the heart of the Principality of Monaco!

About our client : With a recognized expertise, the firm is entering a new phase of growth that requires strategic strengthening of its back-office operations.

In a newly created position, we are seeking an Accounting Assistant and Office Manager (M/F) to support this expansion. This is a full-time, permanent role based in Monaco, offering exceptional working conditions.

Thank you for respecting the recruitment process and sending your application strictly and solely to Émergences RH.


RESPONSIBILITIES

As the Accounting Assistant and Office Manager, you will play a key role in ensuring the smooth operation of the firm. Your responsibilities will include:

* Financial and Accounting Management: Data entry, bank reconciliations, and processing payments.
* General Services Management: Overseeing telephony, supplies, maintenance, and coordinating with external providers (property management, translators, IT).
* Financial Flow Management: like managing escrow accounts and ensuring transaction compliance.
* Continuous Improvement: Leading projects to optimize internal processes for greater service efficiency.
* Human Resources Support: Assisting with contract administration, leave management, and payroll in collaboration with the legal team.
* Reporting: Creating and tracking dashboards to monitor expenses and fees with precision and automation.

Supporting the entire team, you will be the operational backbone of the firm. In this capacity, you will play the role of operational facilitator of daily activity, on administrative dimensions (archiving, collection and entry of time for invoicing), accounting, and you will also be able to organize events (Christmas party for example).

In short, this position offers an excellent opportunity for professional growth within a high-quality team. By joining the firm, you’ll benefit from a prestigious working environment, with brand-new offices located 15 minutes from the SNCF train station, and attractive salary conditions.


PROFILE

We are looking for a candidate with solid experience and a strong sense of responsibility. You might be the right candidate if you have:

* A degree in accounting or a business school diploma.
* At least 5 years of stable experience in a similar role, ideally in a back-office environment with accounting and financial management responsibilities.
* Prior experience as an accounting assistant, financial controller, or executive assistant in a demanding environment.
* Fluency in both French and English (written and spoken) and the ability to work in an international setting.
* Knowledge of the excellence standards of law firms: discretion, diplomacy, and rigor are your watchwords.
* Strong attention to detail and accuracy in your work, with experience managing multiple bank accounts.
* Excellent computer skills and proficiency with various software tools.
* Residence near Monaco.


Recruitment Process:

* First interview with a partner lawyer, and a colleague.
* Second interview with two other team members (partner and/or employee).

This will allow you to meet four of your future colleagues beforehand.


Required Documents:

* CV in English and French
* Contact details of 1 to 3 professional references
* Copy of your criminal record (bulletin n°3)


CONDITIONS

* Salary between 4,500 and 5,000 euros net per month
* 13th-month bonus
* Working hours: Monday to Friday, 9:30 a.m. to 5:00 p.m. (169 hours per month)
* Parking possibility supported
* Brand-new offices 15 minutes from the SNCF train station
* Occasional possibility of teleworking
* Office closed between Christmas and New Year