Document management lead (h/f)

Employer

Arabelle Solutions propose un large portefeuille de technologies et des services de îlots de turbines qui sont utilisés dans plus d'un tiers des centrales nucléaires dans le monde, aidant ainsi les clients du monde entier à fournir une énergie fiable dans leur transition vers un avenir à faibles émissions de carbone. La turbine à vapeur Arabelle est la plus avancée de son genre et la société fournit des solutions de support du cycle de vie des îlots de turbine pour tous les types de réacteurs nucléaires - améliorant la puissance de sortie, réduisant l'empreinte environnementale et réduisant les coûts d'exploitation. Arabelle Solutions compte environ 3 300 collaborateurs répartis dans 16 pays et est une filiale du groupe EDF.

Chez Arabelle Solutions, nous sommes fiers de concevoir des services et des solutions qui génèrent de l'énergie non seulement pour aujourd'hui et demain, mais aussi pour les générations à venir. Vous travaillerez aux côtés d’esprits brillants et passionnés. Nous offrons un large éventail d’opportunités à ceux qui souhaitent construire le monde de demain. Nous pensons qu'une culture de soutien est essentielle pour atteindre des objectifs communs. La diversité et un état d’esprit inclusif nous rendent, nous et notre entreprise, plus forts.

www.arabellesolutions.com




Position

1. Primary Activities
Scope
Document Management Project Leader is responsible to deploy and execute Document Management (DoM) at project level, ensuring the correct understanding of the process by the team, ensuring correct DoM implementation according to valid work instructions, monitoring relevant KPIs.
Document Management Project Leader functionally reports to Configuration Management (CM) Project Lead and Hierarchically to Projects Head of Document Management.

2. Accountability
The DoM Project Leader is accountable for:

* Timely update of MTA system with Document related objects (Documents, comments, transmittals) and information upload (Document metadata)
* Quality of DoM related Reporting (KPI, approval status,….)
* Correct use of MTA Document Management System(s)

3. Responsibilities

* Issuing and maintaining Document Management related project instructions (NAs) minimizing project customizations to the bare minimum imposed by client. Note: In case DoM Lead is not appointed, DoM related NAs will be issued by PEM
* Uploading Documents in MTA-DMS
* Ensure compliance of DoM project procedures (NAs, PPs) with customer requirements with minimum deviation from internal standards
* Assessing with the client solutions that minimize the deviation from standard way of working, according to internal work instructions.
* Final compliance of DoM project procedures (NAs, PPs) with customer requirements
* Managing and recording of the whole project documentation set, across all disciplines and product lines (e.g. including PM, Quality, Construction, Procurement,….)
* Coordinating DoM Team directly performing, or distributing upon own responsibility the following tasks to Doc Controllers
* Liaising with the client on DoM related processes. In case DoM Lead is not appointed, these aspects fall under PEM responsibility.
* Consulting with CM Project Lead on DoM process setup.
* Setting MTA Document Management System (MTA-DMS) according to valid work instruction using at the maximum extent native feature of MTA, minimizing project customizations
* Setting MTA as a self-standing Document Management System (use of auxiliary excel registers, comments storages or information repositories out of MTA such as box are not allowed)
* Justifies and documents deviations from valid work instructions
* Management of Supplier Documentation, including comments management
* Management of Client Documentation, including
* Training Project Team to the use of MTA-DMS
* Inducing new doc Controllers to the correct application of Project NAs and Work Instructions.
* Ensure that issued documentation is compliant with CM principles and modifications are correctly highlighted, clearly and easily understandable by the document users;
* Check proper implementation of clear and meaningful revision marking before document issue.
* Check meaningfulness of revision change description in documents and MTA
* Monitor the correct set of parent-child document links and doc-KKS link establishment (as applicable)


The following activities are meant excluded from DoM people Leader responsibilities and scope of activity:

* Secretary/assistant tasks (bookings, travel organizations, drafting of letters,….)
* Internal expediting for obtaining MDL forecast issue date
* External expediting to obtain forecast document issue dates from suppliers
* Uploading of single document attributes under Doc owner responsibility




Profile

Required Competences

Education

Mandatory (MUST)

* High school Diploma

Desirable (NICE TO HAVE)

* BS / University Degree in Sciences (Mechanical, …)

Experience

Mandatory (MUST)

* 5 years as Document Controller
* 2 years Working experience Power Generation or EPC contracting

Desirable (NICE TO HAVE)

* Previous working experience in CM subject matters

Mandatory (MUST)

* Knowledge of the following standards (if involved in nuclear Projects)
o International Atomic Energy Agency (IAEA) TECDOC-1335, Configuration Management in Nuclear Power Plants, January 2003,
o ISO 19443:2018 Quality management systems — Specific requirements for the application of ISO 9001:2015 by organizations in the supply chain of the nuclear energy sector supplying products and services important to nuclear safety (ITNS).
* Team Player
* Communicative
* Pragmatic



Desirable (NICE TO HAVE)

* EPC Project culture
* Innovative
* Inspiring and influencing.
* Driving the change
* Hand-on experience with specifying IT Tool development for DoM subject matters
* Resilient



Language skills


Mandatory (MUST)

* English Fluent



Desirable (NICE TO HAVE)

* Other languages


This is a LPB2 role

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